Email is an interesting feature of outsourcing because it’s both important to the outsourcing process itself and it can be outsourced as well. It’s also important to organize your email in such way that it facilitates the process of outsourcing. Ideally you want to batch your emails much the same way you batch your social media. This allows you to get in the flow of doing things and reduce the interruptions you have in your work. It’s more efficient to create 10 emails at once and schedule them to be sent, than it is to do 10 emails individually.
First Things First
You should never start your morning by reading emails and that you should only look at your emails maybe twice a day. This is a difficult habit to break for most people. The problem is that when you are constantly checking email, you are not in control of your own schedule. People start expecting that you will respond to emails in real time. This means you are reacting to their schedule and not defining your own.
More Email Outsourcing
You can also outsource some of your email if you have a VA who has access to your email. If you get hundreds of emails a day you can utilize a virtual assistant. They can sort and even reply to emails that the might not need your direct attention. This leaves you with only those emails that might require a personal response. This makes sense if you are in a solopreneur sales or customer service role.
These are the most common scenarios for how we use email. Figure out which approach works best for you to save time in your daily life.
